Privacy policy

Friends Only Experiences Inc. ("Friends Only," "we," "our," or "us") operates curated, invite-only social experiences and brand partnerships. We are committed to protecting personal information in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial legislation, including Quebec's Law 25 where applicable.

This Privacy Policy explains how we collect, use, disclose, safeguard, and retain personal information.

1. Scope

This Privacy Policy applies to personal information collected through:

Our website, online forms (including Typeform or similar platforms), event registration or ticketing platforms, sponsorship and brand partnership applications, email and marketing communications, social media engagement, and in-person event participation.

2. Definition of Personal Information

"Personal information" means information about an identifiable individual, including but not limited to: name, email address, phone number, city or region, social media identifiers, event-related preferences, and payment-related data (processed by third parties).

Business contact information collected strictly for professional purposes may be treated differently depending on applicable law.

3. Information We Collect

We collect only information reasonably necessary to operate our experiences and partnerships.

Guest & Applicant Information: Full name, email address, phone number, city of residence, social media handles, referral information, responses to alignment or vetting questions, dietary or accessibility information.

Sponsor & Partner Information: Business name, contact person details, brand category, marketing objectives, budget range, website and digital presence.

Payment Information: Payments are processed via secure third-party processors. We do not store complete credit card information.

Automatically Collected Data: When visiting our website, we may collect IP address, browser type, device data, website interaction analytics, and cookies or tracking technologies.

4. Purpose of Collection

We collect and use personal information for the following purposes: evaluating eligibility for curated, invite-only experiences, assessing brand partnership alignment, managing event registration and participation, facilitating curated introductions or activations, communicating event details and updates, sending marketing communications where consent is obtained, improving our services, and complying with legal obligations.

Submission of information does not guarantee invitation, participation, partnership, or approval.

5. Discretion in Curation

Friends Only operates curated experiences. Selection decisions are discretionary and may be based on qualitative, subjective, and alignment-based criteria.

We reserve the right, at our sole discretion and for any lawful reason, to accept, decline, revoke, or limit participation, access, or partnership without obligation to provide explanation.

6. Consent

We obtain meaningful consent prior to collecting personal information.

Consent may be obtained through online form submission, checkbox acknowledgment, registration or ticket purchase, or written or verbal agreement.

You may withdraw consent at any time, subject to legal or contractual limitations.

7. Marketing Communications (CASL Compliance)

Where required, we obtain express consent before sending commercial electronic messages. You may unsubscribe at any time using the mechanism provided in communications. We maintain records of consent as required by law.

8. Sharing of Information

We do not sell personal information. We may share information with trusted third-party service providers for operational purposes, including form and data collection platforms, ticketing and event management systems, payment processors, email marketing providers, website hosting providers, and professional advisors.

We require service providers to safeguard personal information; however, we are not responsible for the independent privacy practices of third parties. We may disclose information if required by law or regulatory authority.

9. International Data Transfers

Some service providers may process or store information outside Canada. By submitting information to us, you acknowledge that your data may be transferred internationally and may be subject to foreign laws.

10. Data Retention

We retain personal information only as long as necessary to fulfill the purposes for which it was collected, including guest eligibility and attendance records, sponsor evaluation and partnership records, and legal, tax, and accounting requirements.

When information is no longer required, it is securely deleted or anonymized.

11. Security Safeguards

We implement reasonable administrative, technical, and organizational safeguards, including restricted access controls, secure third-party platforms, password-protected systems, and vendor due diligence.

However, no system can guarantee absolute security.

12. Access, Correction & Deletion Rights

Subject to applicable law, you may request access to your personal information, correction of inaccurate information, deletion of personal information, or withdrawal of consent.

Requests must be submitted to the contact information below. We may verify identity prior to processing requests.

13. Quebec-Specific Rights (If Applicable)

Residents of Quebec may have additional rights, including the right to data portability, the right to request cessation of dissemination, and the right to request information about automated decision-making.

We do not use automated decision-making systems that produce legal or similarly significant effects without human review.

14. Event Media & Public Content

Events may include photography, videography, or other recordings for promotional, marketing, archival, or editorial purposes.

By attending a Friends Only event, you grant Friends Only a non-exclusive, worldwide, royalty-free license to use images or recordings in which you may appear, unless you provide written notice prior to the event requesting exclusion.

We are not responsible for content captured or distributed by third parties, including other attendees or sponsors.

15. Third-Party Platforms

We rely on third-party platforms to deliver services. While we select reputable providers, we are not responsible for the privacy, security, or data handling practices of third-party services. Users are encouraged to review the privacy policies of third-party platforms independently.

16. Limitation of Liability

To the maximum extent permitted by applicable law, Friends Only shall not be liable for any indirect, incidental, consequential, reputational, or economic damages arising from the collection, use, disclosure, storage, or security of personal information.

In no event shall our total liability exceed the amount paid to us, if any, in connection with the relevant event or service.

17. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from minors.

18. Changes to This Policy

We may update this Privacy Policy periodically. Updates will be posted with a revised "Last Updated" date. Continued engagement with our services constitutes acceptance of the updated policy.

19. Contact Information

For privacy-related inquiries or requests:

Friends Only Experiences Inc.Email: friendsonly@canibringafriend.com